Voice Invoicing for Tradespeople — Create Invoices in Seconds
Stop wasting evenings on paperwork. Just speak your job details and TraderInvoice builds a professional invoice instantly. Used by plumbers, electricians, HVAC technicians and roofers across the UK, US and Australia.
No credit card required · Free forever plan · Setup in 2 minutes
How TraderInvoice Works
The fastest invoice app for tradespeople — from job completion to paid invoice in under a minute.
- Step 1
Tap to Record
Just tap the microphone and describe your job naturally — materials used, hours worked, call-out fees. No forms. No typing. Just talk.
- Step 2
AI Builds Your Invoice
Our AI understands trade terminology and creates a professional, itemised invoice with your branding — ready in seconds.
- Step 3
Send & Get Paid
Email the PDF invoice directly to your customer from your phone. Track paid and unpaid invoices from your dashboard.
Invoice Software Built for Every Trade
Whether you're a plumber, electrician or HVAC tech, TraderInvoice speaks your language.
Plumber Invoice App
The fastest plumber invoice app available. Describe your callout, labour, and parts by voice and TraderInvoice produces a professional PDF in seconds. Perfect for emergency callouts when you want to invoice before you leave the site.
Learn more →Electrician Invoice App
Electrician invoicing made simple. Log first-fix, second-fix, consumer unit upgrades, and EV charger installs by voice. The AI breaks your description into properly itemised line items your customers can understand.
Learn more →HVAC Invoice Software
HVAC invoice software that understands your trade. From refrigerant top-ups to full system installs, describe any job by voice and get a professional invoice instantly. Works on-site from any phone or tablet.
Roofer Invoicing App
Roofer invoicing from the van before you leave the street. Speak your job details — materials, scaffolding, labour days — and email a clean PDF invoice to your customer on the spot. Get paid faster with same-day invoicing.
Carpenter Invoice Template
Stop using Word invoice templates. TraderInvoice gives carpenters a faster way to invoice — just talk through the job and your professional invoice is ready to send. Works for bespoke joinery, kitchens, flooring, and more.
Painter Invoice App
Painting and decorating invoices in seconds. Describe rooms, coats, materials, and prep work by voice. TraderInvoice builds a professional invoice that impresses clients and gets you paid on time, every time.
Everything a Tradesperson Needs to Get Paid
No accounting degree required. No complicated software. Just a fast, simple invoice app for tradespeople built around how you actually work.
Voice to Invoice in Seconds
Speak your job details and our AI builds a complete, professional invoice. The fastest self employed invoice app on the market.
Professional PDF Invoices
Every invoice is a clean, branded PDF that looks professional — no messy spreadsheets or Word templates.
Email Directly to Customers
Send your invoice straight from the app to your customer's inbox. No need to forward, attach, or download.
Track Paid and Unpaid Invoices
See exactly what you're owed at a glance. Know which customers have paid and which need a chaser.
Works on Any Phone or Tablet
TraderInvoice runs in your mobile browser — no app download needed. Works on iOS, Android, and desktop.
No Accounting Knowledge Needed
Just describe the job. The AI handles VAT calculations, line items, and professional formatting automatically.
Trusted by Tradespeople Across the UK
“I used to do my invoices on a Sunday evening — took me two hours. Now I do them in the van on the way home. TraderInvoice has given me my weekends back. The voice thing actually works, it picks up plumbing terms perfectly.”
“As a sole-trader electrician I was losing jobs because I was slow with invoices. A customer even told me they went elsewhere because they assumed I was disorganised. Now I send the invoice before I've put my tools away. Game changer.”
“HVAC invoicing is complicated — refrigerant costs, call-out fees, parts, labour. I tried explaining all that by voice and it just got it. The invoice came out perfect. I've been using it for three months and I've been paid faster every single month.”
Simple, Honest Pricing for Tradespeople
No contracts. No hidden fees. Cancel any time.
Free
Perfect for getting started
- 5 invoices per month
- Voice-to-invoice AI
- PDF generation
- Email invoices
- Invoice tracking
Starter
For full-time tradespeople
- Unlimited invoices
- Voice-to-invoice AI
- PDF generation
- Email invoices
- Invoice tracking
- Payment reminders
- Custom branding
Pro
For growing trade businesses
- Everything in Starter
- Up to 5 team members
- Team invoice dashboard
- Multi-user access
- Priority support
- Accountant export
- VAT returns summary
Frequently Asked Questions
Everything you need to know about invoicing as a tradesperson.
How do I invoice as a self-employed plumber in the UK?
- As a self-employed plumber in the UK, you must include your name or business name, address, a unique invoice number, the date, a description of work completed, the amount charged, and your payment terms. If you're VAT-registered, you must also include your VAT number and the VAT amount. TraderInvoice generates all of this automatically — just speak your job details and the invoice is built instantly. You can email the professional PDF directly to your customer from your phone on the way home from the job.
What should a tradesman invoice include?
- A proper tradesman invoice should include your business name and contact details, a unique invoice number, the invoice date and payment due date, the customer's name and address, a clear description of the work carried out, materials used and their costs, your labour rate and hours worked, any applicable VAT, and your bank details or preferred payment method. TraderInvoice's AI understands trade terminology and automatically formats all of these fields into a professional PDF invoice from a simple voice description.
Can I send invoices from my phone?
- Yes — TraderInvoice is designed to work entirely from your smartphone. You can record your job details using the microphone on your phone, let the AI generate the invoice, review it, and email the PDF directly to your customer — all without touching a computer. The app works on any modern iOS or Android phone or tablet, and because it runs in your mobile browser, there is nothing to install. Many tradespeople send their invoices from the van before they even leave the customer's driveway.
Do I need accounting software as a self-employed electrician?
- You don't need full accounting software to get started as a self-employed electrician — a good invoicing app is often all you need in the early stages. TraderInvoice lets you create, send and track invoices without any accounting knowledge. You can see which invoices are paid and which are outstanding at a glance. For tax purposes, you can export your invoice records and hand them to your accountant or use them to complete your Self Assessment. As you grow, you can integrate with accounting tools later.
How do I charge VAT on a trade invoice?
- If you are VAT-registered in the UK, you must charge VAT at the appropriate rate (usually 20% for standard-rated work, or 5% for some domestic energy-saving work) and show it separately on your invoice. Your invoice must include your VAT registration number, the net amount, the VAT amount, and the gross total. TraderInvoice handles VAT calculations automatically — just tell it whether the job is VAT-applicable when you record your voice note and it adds the correct figures to your invoice.
What is the best free invoicing app for tradespeople?
- TraderInvoice is the best free invoicing app built specifically for tradespeople. Unlike generic tools like Wave or Zoho Invoice, TraderInvoice understands trade terminology — materials, labour, call-out fees — and lets you create invoices by voice instead of typing. The free plan gives you 5 invoices per month with no credit card required, which is enough for part-time or occasional work. For full-time tradespeople, the Starter plan at £29/month gives you unlimited invoices and is still far cheaper than most alternatives.
How do I get customers to pay invoices faster?
- The fastest way to get paid is to send the invoice immediately after completing the work — ideally before you leave the customer's property. TraderInvoice makes this possible because you can create and send a professional invoice in under a minute from your phone. Setting clear payment terms (e.g. 7 or 14 days) on every invoice also helps. Follow up with a polite reminder email if the due date passes. Studies show that same-day invoicing reduces average payment time by over 50% compared to sending invoices at the end of the week.
Can I create an invoice without a limited company?
- Absolutely — you do not need to be a limited company to send professional invoices. Sole traders and self-employed tradespeople invoice their customers all the time. Your invoice just needs to include your personal name (or trading name), your address, and your contact details in place of company information. TraderInvoice works equally well for sole traders, partnerships, and limited companies. When you sign up, you set up your profile once with your details and they appear on every invoice automatically.
What is the best invoicing app for HVAC technicians?
- TraderInvoice is built for HVAC technicians who need to invoice quickly from the field. It understands HVAC-specific terminology like refrigerant charges, service agreements, diagnostic fees, and equipment installation. You can describe a complex multi-unit job by voice and the AI breaks it down into a properly structured invoice with line items. The app works on any phone or tablet, so you can send invoices from a customer's plant room or rooftop before you've even packed your tools.
How do plumbers and electricians manage their invoices?
- Traditionally, plumbers and electricians managed invoices with paper invoice books, spreadsheets, or generic tools like Word and Excel — all of which are slow and prone to errors. More recently, many have moved to dedicated trade invoice apps. TraderInvoice takes this a step further by letting you create invoices by voice, so there is no typing at all. You get a dashboard showing all your invoices, which ones are paid, and which ones are overdue — giving you a clear picture of your cash flow at any time.
Start Invoicing by Voice Today
Join 500+ tradespeople who invoice smarter with TraderInvoice. Free to start. No credit card required.
Create Your Free AccountSetup in 2 minutes · Free forever plan available